How to Obtain a Duplicate Invoice
Using the Department Order Management System
If you need to obtain a duplicate Invoice of a past order, you may print one out from within the TSW Department Order Management System (DOMS). The DOMS provides you with access to all invoices that have been created for your Processing Unit(s) for fiscal years 02/03 - 05/06 for TSW, and October 04 - the 05/06 fiscal year for CCRS.
Follow the steps below to log into the system and print out your duplicate invoice.
Before you start, make sure you have a CalNet ID and passphrase as you will need one in to log into the DOMS. If you do not have a CalNet ID or have forgotten your passphrase, see your Departmental CalNet Deputy.
Step 1 - Login
Go to the the Department Order Management System login page:http://www.tsw.berkeley.edu/login/Click on "Login" and you will be taken to the CalNet Authentication Web Server (AWS) page. Then use your CalNet ID and passphrase as you do for all other CalNet-authenticated systems.
Step 2 - Choose Order History
Once you have logged in, click on "Order History" in the navigation at the top, see the image below.
Step 3a - Find Invoice
Search - Once you are at the Order History page, scroll down to the section labeled "Invoiced Orders Search." In this section you can search for an invoice if you know any part of the Invoice ID. For instance, you can type in the exact Invoice ID or just part of it: 0405-11111 for the exact invoice, or just 0405 for all the invoices for the 04/05 fiscal year.Once you have entered the Invoice ID (either whole or part) click on "Search" and a result page will appear. Once you have found the Invoice you are looking for, click on either "HTML" or "PDF" for an HTML version or a PDF version of the Invoice, respectively. See image below then look at Step 4 for an example of the HTML and PDF links.
Lookup - If you do not know the Invoice ID you can use the "Invoiced Orders" section which is directly below the previous section. As indicated with the arrow in the picture, click on the name of your Home Department to view all the Orgs that are associated with it. See the image below for clarification then read Step 3b.
Step 3b - Select Org
Once you have selected your Home Department, find the Org code that is associated with the Invoice. Once you have found that, click on it just like your clicked on your Home Department. See the image below then read Step 4.
Step 4 - Choose Invoice Type
Once you have found the invoice you want, click on either "HTML" or "PDF" for an HTML version or a PDF version of the Invoice, respectively. If you have problems with the PDF version, right-click on the PDF link and choose "Save Target As..." and save the PDF to your computer.
Note on use of Processing Unit
When you log into the DOMS we use the information returned from the CalNet Authentication Web Server to look up additional information about you in the CalNet directory. One piece of information is your Processing Unit (Home Department in HRMS), or departmentnumber as listed on the CalNet attributes page. Since all orders are placed using a BFS Chart String, we use your Processing Unit, matched to the Org Code used in the COA String on the order, to verify which orders you are eligible to view.